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To see your messages, click Messages on the Home page, or point to Home on the menu bar, and then click Messages.
To respond to a message, click the message, and then follow the instructions to reply to it.
If you are a team member working on a project, your messages may include:
TeamAssign messages, which contain new task assignments.
TeamStatus messages, where you update information on tasks you are assigned to, such as actual work on tasks.
TeamUpdate messages, which inform you of changes to project dates or changes to the start and finish dates of tasks.
Task delegation messages, which inform you of task assignments that been transferred to you from other resources.
Other types of responses to these messages that your manager or other resources send to you.
If you are a manager, your messages may include:
Replies to TeamAssign, TeamStatus, or other workgroup messages containing information from your resources that you can incorporate into the project.
New task requests from resources, specifying that they are working on new tasks that should be incorporated into the project.
Task delegation requests from resources, requesting your approval on task assignments they have transferred to other resources.
You can update Microsoft Project with the information contained in a message by opening the message and clicking Update. You can also create and edit rules to process messages and update Microsoft Project automatically, instead of opening and updating each message individually. To run rules you have created, on the Messages page, click Run Rules Now.
Notes
Each time you want to run rules to process messages, you need to click Run Rules Now on the Messages page. Rules do not automatically operate on all new incoming messages. Task delegation messages, however, are automatically accepted when you log on, if you are using rules.
If you send a reply to a message, the message is removed from your Messages list until the person you sent the message to replies.